Event hosts are not required to pay a fee to host an event at Meeple-a-thon.
The event host is responsible for planning and determining any event entry fees or costs associated with the event, and for notifying participants of this cost. If a fee is charged to enter the event, a minimum of 25% of any event fees charged must be donated to Meeple-a-thon.
The vendor will assume all risk and hold harmless Meeple-a-thon, the venue, and all parties associated with Meeple-a-thon, other vendors, and any agents thereof. The vendor assumes legal responsibility for claims, damages, and liabilities while using the venue.
The event host agrees not to sell or promote items of an illegal nature such as, but not limited to, bootleg/pirated products, age restricted items to minors, and other restricted products.
The event host is responsible for staffing their own event and managing those employees.
Equipment and Space
The event host will determine the amount of physical space, tables and chairs that are required and is responsible for notifying Meeple-a-thon of these requirements by October 1, 2023. Any event host that fails to do so will not have a space held for them.
The event host is responsible for ensuring that all tables and chairs used for their event are left in good working order, and that the event space is clean at the end of their event.
Set Up and Tear Down
The venue will open at 10a on Friday November 17, and event hosts will be able to set up at that time on opening day. Convention hours are as follows: Friday 5p-11p, Saturday 9a-11p, Sunday 9a-5p. The convention will fully close on Sunday November 19 at 5pm and events will be expected to have taken down their setups at that time.
Meeple-a-thon will be providing a safe location for your event during the convention; however, highly sensitive items, such as cash boxes, should be kept by the host in a secure location when the host is not present. Meeple-a-thon is not responsible for the security of these highly sensitive items.
Event hosts are allowed to set up displays that do not obstruct the flow of traffic in their event area. However, event hosts may not hang any items from the walls unless previously discussed with the event coordinator.
Meeple-a-thon is a fun convention and safety is one of our highest priorities. Event hosts are expected to take safety into consideration when setting up displays, setting up and tearing down, and conducting their business. Anyone who creates unsafe conditions will be asked to correct the safety risk and those who do not correct the risk will be asked to leave.
No Giveaway Food
Event hosts are not to have open giveaway foods, per the venue and Kansas City Health Department regulations.
Meeple-a-thon will be providing a safe location for your event during the convention; however, highly sensitive items, such as cash boxes, should be kept by the event host in a secure location.
Outlets up to 5 Amps will be located near the event space upon request. Event hosts will need to provide their own power strips and extension cords, which will need to be taped down for safety reasons.
In the event a fuse is blown, any fees incurred by Meeple-a-thon will be passed on to the event host.